How To Create Webex Meeting Invite

You can set up a Webex meeting using any internet browser or the official Webex mobile app.
A Webex meeting can be started immediately, or scheduled to begin at any point in the future.
If you schedule a meeting, you can send email invitations to each attendee automatically.
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Video conferencing has become a common alternative to face-to-face meetings, and Webex is one of the older, more established solutions.

It's free to meet with up to 100 participants, and there's no time limit on your meetings, so it's a great online meeting option.

You can start or schedule a Webex meeting easily from your Mac, PC, iPhone, iPad, or Android device.

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How to set up a Webex meeting in an internet browser

1. Go to Webex's website in a web browser. If you don't already have an account, click "Start for Free" and follow the instructions to create an account. Otherwise, click "Sign in," click "Webex Meetings," and sign in using your account credentials.

2. On your Personal Room page, copy the URL under the Personal Room heading. This is the link to your meeting, and you can share it with your attendees.

Copy the URL to your meeting before you start the session.

3. Click "Start a Meeting."

4. Webex will get ready to start the meeting. Click "Join from your browser." If you prefer, you can install the Webex desktop app and run the Webex meeting from there.

After you click Start a Meeting, you can run the meeting from the desktop application or simply join from your browser.

5. After a moment, you should see your Personal Room with a preview of your video (if you have a webcam). When you're ready, click "Start meeting."

6. Click the three-dot menu and choose "Speaker, microphone, and camera." In the Settings dialog box, make sure that the correct devices are selected, so you'll be able to hear and be heard. Then click the "X" to close the box.

7. If you need to get the URL to the meeting again, click the "i" icon at the top left of the screen. In the pop-up, copy the meeting link.

To invite others to this meeting, just send them the link.

You can always find the link to the Webex meeting in the pop-up window on the upper left side of the screen.

How to schedule a Webex meeting for later

You can also schedule a Webex meeting for a future time.

1. Go to Webex's website in a web browser and log in. After you are in your Personal Room, click "Schedule" to the right of "Start a Meeting."

2. On the Schedule a Meeting page, complete the form to schedule the meeting — enter a meeting title, set a password, and click the date and time to specify when the meeting will occur. Be sure to set the correct time zone before choosing the date and time of the meeting. If you set the time first and then change the time zone, the time will change, which might not be what you want.

3. Enter the email address for each person you want to invite.

Fill out the details to schedule your meeting.

4. Click "Schedule."

5. You can close the browser. As the host, you'll be emailed an invitation to the meeting, and can click the link in the email to start the meeting at the scheduled time.

How to set up a Webex meeting using a mobile device

1. If you haven't already, install the Webex Meet app for your iPhone or iPad or Android device. Sign into the app with your Webex credentials.

2. To start a meeting immediately, swipe to the second page and tap "Start Meeting." Then, in the Personal Room, tap "Start" to begin.

Go to the app's second page to start a meeting right away.

3. If you'd rather schedule a meeting for later, go to the app's first page and tap the New Meeting icon at the top right corner of the screen — it looks like a calendar with a plus sign on it.

To schedule a meeting, use the New Meeting icon at the top right of the screen.

4. Fill out the form to schedule a meeting — enter the start time, duration, and email address of each invitee. Set a password for the meeting.

5. When you're done, tap "Start" to send the invitations. The meeting will automatically appear in the list of scheduled meetings on the home page of the app. Just tap "Start" to begin the meeting at the scheduled time.

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Dave Johnson

Freelance Writer

Dave Johnson is a technology journalist who writes about consumer tech and how the industry is transforming the speculative world of science fiction into modern-day real life. Dave grew up in New Jersey before entering the Air Force to operate satellites, teach space operations, and do space launch planning. He then spent eight years as a content lead on the Windows team at Microsoft. As a photographer, Dave has photographed wolves in their natural environment; he's also a scuba instructor and co-host of several podcasts. Dave is the author of more than two dozen books and has contributed to many sites and publications including CNET, Forbes, PC World, How To Geek, and Insider.